Real Estate Closing Vault Checklist

For real estate agents and clients using IronClad Family, this checklist shows which documents to store in the property’s digital vault after a closing. It keeps everything in one place for insurance, refinancing, and future sale.

Buyer/owner documents

• Final signed purchase agreement.
• Closing disclosure.
• Title insurance policy.
• Deed and recorded documents.
• Home inspection report and any repair addendums.

Home & insurance

• Homeowners insurance policy and declarations page.
• Warranty documents (builder, roof, appliances, systems).
• Photos of major systems (e.g., furnace sticker, water heater label).

Mortgage & financing

• Mortgage note and key pages (rate, term, payment schedule).
• Refinance documents, if applicable.

Future sale prep

• Major improvement receipts and permits.
• Survey and property plats.
• HOA documents, bylaws, and contact information (if applicable).